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Registering and Awarding Learners

We have improved and updated the process for registering Access to HE Learners. Updated guidance providing instructions on how to register and award your Access to HE learners is available in the help with administration section of the website.

Help with Administration

Issuing Access Certificates

As part of the requirement to comply with the QAA Licence Criteria for AVAs, Access centres  need to have processes in place for the secure receipt and onward transmission of Access certificates and transcripts.  The AVA will be checking that suitable processes are in place in all centres.

  • Centres will be asked to confirm that Diplomas and transcripts have been received from the AVA and sent on to students (or collected by them). On receipt of the certificates by the Centre, the Access Certificate Receipt Form must be completed and returned to Gateway Qualifications within 5 working days.
  • Centres should keep records of the receipt and onward transmission of students’ Access certificates and transcripts for a minimum period of 3 years.
  • Centres should have a secure and reliable process for the receipt, recording and onward transmission of Access Diplomas and achievement transcripts.
  • Centres must ensure that all Diplomas and transcripts are received by students within 30 days of receipt from the AVA.  Any certificates not received or collected by students at this time must be returned to the AVA.

If any of your learners require a replacement certificate please visit the replacement certificates page and complete the form.

Replacement Certificates