Planning and Running an Event

Overview

Framework:
RQF
Level:
Level 2
Unit No:
M/618/3408
Credits:
4
Guided learning hours:
32 hours

Assessment Guidance

Portfolio of evidence

Aim

Learners will have the opportunity to plan, implement and evaluate an event.

For the full unit details, please download the latest version of the qualification specification. This is available for download on the relevant qualifications page.

Unit Learning Outcomes

To view the assessment criteria and any additional content, please expand the relevant learning outcome below.

1 — Be able to develop a plan to run a specified event.

Learners must provide sufficient and valid evidence to achieve this outcome. Project planning techniques could include:

  • brainstorming
  • meetings
  • budget
  • Gantt charts
  • Monitoring risk
  • Contingency planning

Assessment Criteria

  • 1.1

    Work with others to set individual and team objectives for an event.

  • 1.2

    Use project planning techniques to plan the event, including resource costing, risk assessment and contingency planning.

2 — Be able to present a plan.

The project plan may include:

  • project name
  • key contact details
  • summary of the project
  • aims and objectives
  • people involved and their roles and responsibilities
  • resources required
  • a description of product/service/outcomes
  • timelines including any milestones
  • how it will be sold, if appropriate
  • who will be the customers
  • costs
  • a plan for contingencies

Feedback can be obtained from peers, tutors/teachers, customers.

Assessment Criteria

  • 2.1

    Present the plan for approval by others.

  • 2.2

    Amend the plan in line with recommendations and feedback from others.

3 — Be able to work with others to implement the proposed plan.

Learners must provide sufficient and valid evidence to achieve this outcome.

Evidence may be provided by witness statements, personal logs, recorded materials (e.g. video).

Contributing positively may include attending as required, carrying out tasks, communicating clearly, supporting others.

Assessment Criteria

  • 3.1

    Contribute positively to the event in a specified role.

  • 3.2

    Communicate and collaborate with colleagues to meet objectives for the event.

4 — Be able to evaluate the event.

Learners must provide sufficient and valid evidence to achieve this outcome.

The event should be assessed against the aims and objectives set in LO2. To give constructive feedback learners need to understand the need to:

  • use the sandwich approach
  • be positive
  • use specific examples
  • focus on the action not the person
  • manage own emotions
  • be assertive

Assessment Criteria

  • 4.1

    Assess the success of the event and own contribution.

  • 4.2

    Give and receive constructive feedback.

  • 4.3

    Make recommendations for future events.