Planning and Running a Sports or Active Leisure Event

Be able to plan a sports or active leisure event.

Learning Outcome 1: Indicative Content 

Plans should include:

• purpose of event (e.g. making profit, raising money for charity, team building, educational visit, competition)
• activities included in the event (e.g. games, coaching sessions)
• event goals and objectives (e.g. SMART targets, long and short-term objectives)
• event feasibility (e.g. scale, budget)
• health and safety (e.g. risk assessment, first aid requirements, child protection)
• facilities
• policies and procedures
• resources (e.g. staff, equipment, facilities)
• contingency plan.

Assessment Criteria

• 1.1

  Follow an agreed process to produce a plan for a sports or active leisure event which:

  a)identifies target participants

  b)identifies key elements or activities for the event

  c)includes equipment, resources or facilities needed

  d)takes into account health and safety considerations

  e) meets participant need

  f) meets a stated purpose

Be able to contribute to the organisation of a sports or active leisure event.

Learning Outcome 2:

Types of events include:

• tournament (e.g. knockout, league, ladder, round robin)
• participative (e.g. carousel, taster session, fun day, friendlies)
• fundraising (e.g. sponsored event, awareness raising)
• coaching courses (e.g. coaching clinic, booster club)
• outdoor and adventurous (e.g. orienteering, potholing)
• sports camps (e.g. holiday clubs, sports tours)

elements as listed above.

Assessment Criteria

• 2.1
  Organise a specific element of a sports or active leisure event in line with an agreed plan.
  

Be able to contribute to the running of a sports or active leisure event.

Learning Outcome 3: Indicative Content 

Areas to consider when leading an activity:

• carry out own role and responsibilities
• effective use of resources and equipment (e.g. catering equipment, score cards, PA systems, sports equipment)
• ensure health and safety is maintained (e.g. use of risk assessment, cordoned-off areas for spectators)
• decision-making appropriate to own role
• adapt plans as necessary (e.g. numbers of participants change from original plan, change in weather conditions)
• manage participants effectively (e.g. get them to activities on time, manage changeover from one activity to the next)
• communicate effectively throughout the event (e.g. with participants, with spectators, with other staff/volunteers involved) 
• respond appropriately to issues that may occur (e.g. injuries, faulty equipment).

Assessment Criteria

• 3.1
  Lead a particular activity or element of a sports or active leisure event in line with an agreed plan and so that participants are actively engaged.
  

Be able to assess the effectiveness of a sports or active leisure event.

Learning Outcome 4: Indicative Content

Review the planning and delivery of the sports event for example:

• strengths (e.g. appropriate facilities used, adaptations made were appropriate, communication was effective)
• areas for improvement (e.g. had incorrect equipment for activities, transition between activities not well managed)
• Personal development opportunities (e.g. additional courses, work experience, skill development, training).

Assessment Criteria

• 4.1
  Use own assessment and feedback from others to determine how well the event met its stated purpose and participants’ needs.
  
• 4.2
  Outline aspects of the event that were successful.
• 4.3
  State how some aspects of the event could be improved.