The Gateway Qualifications Centre Handbook is split into 4 categories. These categories include:

Introduction to Working with Gateway Qualifications
Quality & Compliance
Internal & External Assessment Practice
Access Arrangements, Reasonable Adjustments & Special Considerations

This Access Arrangements, Reasonable Adjustments & Special Considerations section includes links to centre guidance, forms and policies.

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Reasonable Adjustments and Special Considerations

A reasonable adjustment is an adjustment made to an assessment for a qualification. Where teaching and learning materials are adapted for delivery these do not need to be recorded as reasonable adjustments.

Reasonable adjustments are approved or set in place before the assessment activity takes place; they constitute an arrangement to give the Learner access to the programme.

The use of a reasonable adjustment will not be taken into consideration during the assessment of a Learner’s work.

The Reasonable Adjustments and Special Consideration – Centre Guidance provides guidance for Centres on how to apply the Gateway Qualifications Reasonable Adjustments and Special Consideration Policy.

The Guide includes the following:

  • Information and guidance to support understanding and the proper management of reasonable adjustments.
  • Management and procedure for applying reasonable adjustments in Centre.
  • Information and guidance to support understanding and the proper management of special considerations.
Reasonable Adjustments

Reasonable adjustment is defined as:

an adjustment made to an assessment for a qualification so as to enable a disabled Learner
to demonstrate his or her knowledge, skills and understanding to the levels of attainment
required by the specification for that qualification.
(From Ofqual, General Conditions of Recognition).

Reasonable adjustments may be made by:
• the Recognised Centre in some circumstances, or by
• Gateway Qualifications.

You need to check the qualification specification to determine whether the Centre can apply an adjustment, or if an application for an adjustment needs to be made to Gateway Qualifications.

Centre permitted reasonable adjustments

If the qualification specification states that Centres do not need to apply for approval of reasonable adjustments then you must ensure that you have selected the adjustments made against the learner record. Guidance is provided on completing the registration template.

You must maintain records of adjustments that have been made. An exemplar Centre permitted – reasonable adjustments record form  is available for record keeping of Centre permitted adjustments, alternatively you may use your own form providing it contains the same information. You must retain records of all centre permitted reasonable adjustments made as they may be requested by Gateway Qualifications.

Applying for reasonable adjustments

If you need to apply for a reasonable adjustment please complete the Reasonable Adjustments Request form.

Making Special Considerations

A special consideration is consideration to be given to a Learner who has temporarily
experienced an illness or injury, or some other event outside of the Learner’s control,
which has had, or is reasonably likely to have materially affected the Learner’s ability to:
(a) take an assessment, or
(b) demonstrate his or her level of attainment in an assessment.
(From Ofqual, General Conditions of Recognition)

Gateway Qualifications reviews the circumstances and evidence surrounding each request for special consideration to ensure that the decision made maintains the equity, validity and reliability of the assessment for the learner and does not give the learner an unfair advantage.

A learner who is fully prepared and present for a scheduled assessment may be eligible for special consideration if:

  • Performance in an assessment is affected by circumstances beyond the control of the learner e.g. recent personal illness, accident, bereavement, serious disturbance during the assessment.
  • Alternative assessment arrangements which were agreed in advance of the assessment proved inappropriate or inadequate.
  • Part of an assessment has been missed due to circumstances beyond the control of the learner.

A learner will not be eligible for special consideration if:

  • No evidence is supplied by the centre that the learner has been affected at the time of the assessment by a particular condition.
  • Any part of the assessment is missed due to personal arrangements including holidays or unauthorised absence.
  • Preparation for an assessment is affected by difficulties during the course, e.g. disturbances through building work, lack of proper facilities, changes in or shortages of staff, or industrial disputes.
  • The learner is experiencing long term illness or difficulty.
  • Misreading of any assessment instructions, lateness or failing to attend the
  • A request is not received within the permissible timescale to apply for special
Applying for special consideration

The Special Consideration Form can be found on the Forms and Guidance page of Gateway Qualifications’ website.